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Notion for Creative Professionals


As a creative professional, I know first-hand how essential it is to organize my work efficiently. This not only keeps my workflow streamlined but also allows my creativity to flourish uninterrupted. Introducing Notion - an adaptable tool that flawlessly caters to the distinctive requirements of the creative industry.

1 - Storing and Organizing Ideas

My with Notion began in 2020 as I tirelessly searched for a versatile and intuitive platform that could accommodate and organize my myriad of creative ideas. I tried Evernote, Trello, Obsidian and even the tools from Microsoft 365 suite. Little did I know that I was about to find a transformative tool that would become my definitive choice for all my brainstorming sessions. 

Notion's sleek and user-friendly interface not only revolutionized my ideation process but also breathed new life into my creativity, allowing it to flow freely and effortlessly like a vibrant river of ideas. With Notion by my side, I am now equipped with a dynamic space that nurtures and amplifies my creative potential, empowering me to bring my boldest visions to life.

Creating and Using a Database on Notion

One of Notion's most powerful features is its databases. The beauty of it lies in its simplicity and versatility. Creating a database on Notion is fast and easy - you can have it set up in seconds, creating sub-pages within a page they can have categories (properties), a date, extra infos and more. 

The platform allows you to create multiple views for any database, offering templates and default visualizations such as table, for a traditional spreadsheet-like view; grid, for a card-based overview; and list, for a simplistic, clean-lined report. 

To give you an idea of how this works, let's take my personal example. I have three separate databases of inspirational links that I've added using Notion's browser extension. Each one serves a different creative purpose – one for design, one for writing, and one for general creative inspiration. I can quickly flick between these databases and their views, allowing me to find inspiration in a way that suits my workflow. This efficient and adaptable feature is yet another testament to how Notion can cater to the unique needs of every creative professional.

2 - Facilitating Creative Problem-Solving


Beyond the brainstorming sessions, I found Notion to be an invaluable asset for problem-solving. I started using it to keep a list of prompts and questions, which proved to be the spark I needed during creative slumps. The benefits were immediate and profound, making Notion an ally in my creative journey.

Case Study: Using Sub-Pages Feature in Notion for Documentation and FAQs

As I delved deeper into the world of Notion, I found one of its most powerful features to be the sub-pages. This feature is particularly significant when it comes to building documentation and tracking FAQs. Let me give you an example of how I used it.

I had recently collaborated on a large-scale design project for a SaaS, with multiple collabs involved. We were inundated with questions, ideas, and feedback from all corners, and it was crucial to keep everything organized. That's when I turned to Notion’s sub-pages feature.

I created a main page titled 'Project X Documentation', under which I added sub-pages for different categories - 'Project Outline', 'Design Ideas', 'Users Feedback', and 'External resources and Inspiration'. Each sub-page served as a repository for its respective category, keeping the information structured and easily accessible. Additionally, Notion's easy-to-navigate interface allowed team members to find information effortlessly, saving us valuable time.

This ability to organize information efficiently using sub-pages is what makes Notion an indispensable tool for creative professionals, especially in large or complex projects. Its versatility stretches beyond mere note-taking, offering a comprehensive solution for information management.

3 - Journaling for Enhanced Mindfulness

Journaling is a tool I have always considered to reflect on my creative process. Unfortunately, I feel like I'm adding an extra layer to my life and it doesn't help me to have it simpler. But I am not the whole mankind, so journaling can be the right thing for you.

What is Journaling and its Utility for Everyone?

Journaling is a practice dedicated to capturing thoughts, ideas, feelings, and reflections in a written format. It serves as a form of self-expression, allowing individuals to explore their inner thoughts and experiences in a safe, non-judgmental space. Journaling can take many forms, from bullet journals and gratitude logs to creative writing and visual diaries.

For anyone, regardless of profession or creative inclination, journaling can be an incredibly useful tool. It can act as a mental health aid, providing a cathartic outlet to process emotions and reduce stress. It's also an excellent vehicle for personal growth, helping to identify patterns, track progress, and set goals. Furthermore, for those in creative fields, journaling can spark inspiration, fostering innovative ideas and solutions. Be it personal development, emotional well-being, or creative exploration, journaling has something to offer everyone.

4 - Tracking Finances

As a freelancer, keeping track of expenses can be a daunting task. But with Notion, I had a sophisticated yet straightforward tool that had a massive impact on my financial management. It quickly became my go-to for tracking individual expenses, making my life as a freelance creative much smoother.

5 - Managing Projects and Content

an AI generated representation of Notion (?)

One of the most impressive aspects of Notion is its versatility. I began using it to manage household projects, and soon extended its use to planning my blog posts and social media updates. The ease and efficiency with which I could organize content was a game-changer.

Implementing an Efficient Workflow with Notion

I've found one of the most powerful uses of Notion to be its ability to streamline my workflow. I created a database of all my videos that were ready to be posted on various social media platforms. This database, with a properly configured view, was a game-changer. It gave me a clear picture of all my content in one place and helped me keep track of what was posted where and when. This content strategy for my project Sublument was one of the factors to reach 100k followers on Instagram and 80k on TikTok.

For instance, I could simply glance at it and know which videos had been posted on YouTube, which ones were shared as Instagram Reels, and which were ready to entertain on TikTok. This eliminated any duplication of content across platforms and ensured that my audience across all platforms had a fresh supply of creative content. Notion has thus become an integral part of my social media planning and strategy.

6 - A Resource Centre for Creative Teams

In a team setting, Notion shines as a collaborative tool. I used it to create a resource centre that ensured smooth information sharing among team members. The effect on teamwork and productivity was nothing short of remarkable.

Collaborative Document Work with Notion

Notion's collaborative features are seriously a game-changer when it comes to team creativity! It's a platform that lets multiple users work together on a document, sparking an amazing exchange of ideas. My team and I are totally hooked on this feature, with each member bringing their expertise in real-time, adding a tapestry of diverse perspectives to the document. And guess what? Notion's live-editing feature lets us see changes and additions as they happen, so everyone stays in the loop. This level of collaboration and instant feedback has seriously supercharged our creative process, making Notion an essential tool for teams on the hunt for innovation.

7 - Streamlining Project Workflows


Notion’s ability to map out project workflows has made it easier than ever to keep track of progress and meet deadlines. It’s like having a personal project manager who never sleeps.

Visualizing Project Progress with Notion: Gantt Charts

When it comes to visualizing a project's progress, Gantt charts are a tried-and-tested tool. Traditionally, creating Gantt charts can be a time-consuming process, but Notion simplifies this by offering a straightforward way to create, update, and share these valuable visual aids.

A Gantt chart, for those unfamiliar with the term, is a type of bar chart that illustrates a project schedule. It details the start and finish dates of tasks within a project, providing a clear visualization of the project timeline and progress.

Creating a Gantt chart on Notion begins with setting up a table to outline the project tasks, their start dates, end dates, and duration. Once the table is set, you can use the timeline view feature to transform this data into a Gantt chart. Each task appears as a colour-coded bar along the timeline, representing its duration. As tasks are completed, you can update their status in the table, and the changes will automatically reflect in the Gantt chart. 

Gantt charts in Notion not only offer a bird's-eye view of your project's progress but also enable team members to see their individual responsibilities and deadlines, fostering accountability and improving productivity. With Notion's Gantt chart feature, managing projects becomes far more organized, transparent, and efficient.

8 - Notion for Client Management and Research

Notion allowed me to create dedicated wiki pages for each client, providing a snapshot of relevant information and communications at a glance. Coupled with its robust database system, it made for better client management and research.

Improving Customer Relations with a CRM in Notion

CRM, or Customer Relationship Management, is a system that helps businesses keep track of their interactions with current and potential customers. It stores and organizes customer information, which can include everything from service issues and purchase histories, to personal details and communication records. A robust CRM means that you'll never lose track of a customer interaction, allowing you to provide personalized service and build stronger relationships with your customers.

Notion can serve as an effective CRM tool, offering custom solutions tailored to your business's specific needs. You can create a dedicated database for each customer, recording all vital information and communications. This enables you to have a comprehensive overview of each customer at a glance, making it easy to keep track of their needs, preferences, and history with your business.

For instance, if a customer contacts you with a service issue, you can quickly access their record in Notion, see the context of their previous interactions, and provide a more responsive and personalized service. Similarly, you can track purchase histories to identify patterns or opportunities for upselling or cross-selling.

With Notion's CRM capabilities, you can greatly enhance the quality of your customer relations, leading to increased customer satisfaction, loyalty and ultimately, business growth.


Using Notion as a creative professional has been transformative. It has enriched my workflow, improved my financial management, and enhanced my creative process. I would encourage all creatives to explore what Notion can do for their unique needs. It’s more than a tool – it’s a partner in your creative journey.

Notion offers a host of features that can greatly enhance the way creative professionals and teams operate

Its ability to act as a content calendar, a resource centre, a collaborative document workspace, a project workflow tracker, and a customer relationship management system distinguishes it as a comprehensive tool for managing multiple aspects of your work. From fostering team creativity to improving customer relations and streamlining project workflows, Notion has a lot to offer. 

If you're interested in experiencing these benefits for yourself, sign up for a free trial of Notion.

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About the author

Andrea Riezzo

I'm Andrea Riezzo, and I want to share my passion for creativity, inspiration, and design with you. As a creative, I've always been fascinated by the power of graphic and web design, social media, and photography to tell engaging stories and capture the imagination.

With 15+ years of experience in the industry, I've developed a deep understanding of what it takes to create designs that grab attention and leave a lasting impression. My expertise as a freelance graphic - web designer has enabled me to work on some truly incredible projects, and I've had the pleasure of collaborating with some amazing clients over the years.

So let's dive in and create something truly amazing - because when it comes to creativity, the possibilities are endless.

You can find me on LinkedIn, Instagram, Behance or Threads